Document distribution in the company – how to eliminate delays?

Companies long ago abandoned traditional paper-based information distribution methods, opting for electronic formats. Reducing the need to print and physically transfer documents between employees has contributed to reduced paper consumption, facilitating access to current and archived information, and importantly, shortening data processing time. Is electronic document flow alone sufficient? What functionalities should be included to achieve a complete tool?

Easy modification and status monitoring are priorities for electronic document workflow systems. Companies relying on traditional models (e.g., Excel and paper documents) must consider the lack of full control over documents, and therefore the entire decision-making chain. Accessing a specific document requires information about its current status. Poorly organized workflows effectively prevent timely resolution of issues, generating unforeseen costs and delays.

Workflow in the enterprise – why is it so important?

Workflow is the flow of information between various entities involved in a given process. In the narrow sense, it refers to the flow of documents and data between employees within an organization performing a specific set of activities. The concept also encompasses the automation of business processes, during which tasks, information, or documents are automatically transferred according to a specific scenario. Using appropriate software allows for the acceleration of tasks, among other things, the allocation of tasks between employees based on their qualifications or access rights. Workflow software for companies, such as DMS (Electronic Document Flow), enables the rapid resolution of problems related to delays caused by downtime between individual units. The ability to monitor status and implemented changes in real time allows for quick response and effective enforcement of task completion. Properly adapted workflow programs are excellent tools for controlling advanced processes, significantly reducing delays in their execution.

How does using DMShelp eliminate delays?

Comparing the traditional and modern models, one can see how easily deadline-related issues can be eliminated. With the traditional solution, delays occur even with everyday tasks, such as recording accepted invoices, searching for documents, or sharing paper documents. DMScan effectively reduce delays by utilizing features that allow for setting approval deadlines and sending reminder notifications, and most importantly, reduce the amount of paper documentation in line with the Paperless policy. An additional advantage of the tool is the ability to perform duties from anywhere in the world, which is particularly important in hybrid work and has a positive impact on reducing delays. An undeniable benefit is the opportunity to minimize human errors and random events, which in many cases prolong the entire decision-making process. It's also worth mentioning that DMS allows for more matters to be resolved in a short time, which is difficult with traditional methods.

Is DMS alone enough?

The ability to quickly respond to changes in the business environment is key to maintaining competitiveness. Therefore, the system you implement must have real potential for growth. It's important to consider whether your existing electronic document flow system will be sufficient, or whether it's worth implementing tools that can be seamlessly modified based on changing needs. Nowadays, the standard system for building a competitive advantage through the implementation of innovative processes is a low-code platform. This system enables the creation of digital processes in a very short time. nAxiom is an example of such a system in Poland.

Why choose nAxiom?

The low-code nAxiom platform offers DMS functionality and allows you to build digital processes virtually independently. You can also create new processes outside of document workflows, such as mobile device applications related to logistics, production, database processing, and more. The advantage of this platform is that all these processes share a single IT environment, significantly reducing maintenance costs. The tool has a common interface, allowing all processes to be built intuitively without the need for programmers.

Summary

Using the nAxiom low-code platform with its built-in workflow engine allows for the graphical design of the entire workflow process. Undoubtedly, all users of the low-code platform have the opportunity to accelerate their daily activities, resulting in increased work efficiency. Using a low-code platform is a cost-effective solution for companies looking to keep up with the industry and stay ahead of the competition.


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