The electronic version of registered mail

e-Delivery is the digital equivalent of registered mail with a return receipt requested. It enables public institutions, businesses, and citizens to use a secure, electronic form of communication that is legally equivalent to traditional registered mail. We will comprehensively implement the e-Delivery tool – from requirements analysis and configuration adjustments, through integration with existing IT infrastructure, to user training and post-implementation technical support.

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Security of electronic deliveries with professional system implementation

E-Delivery as an element of digital transformation at a university

The e-Delivery system was designed to enable the full digitization of the correspondence and document delivery process. Letters, certificates, applications, and decisions are generated, processed, and archived electronically, in accordance with applicable law. Due to the specific nature of some documents, the use of additional system solutions is necessary. Therefore, in addition to implementing the e-Delivery system, we also propose the development of dedicated tools to support the management of administrative processes, flexibly tailored to the unique requirements of each organization.

Efficient implementation and rapid achievement of full system effectiveness

Implementing an e-Delivery system is perceived by many institutions as a strategic challenge. Proper implementation requires careful preparation, including adapting internal regulations, ensuring compliance with data protection regulations, creating a secure and efficient IT infrastructure, and integrating with existing systems. OPTeam, with its extensive experience and expert knowledge, comprehensively implements these tasks, enabling organizations to efficiently and securely transition to a digital communication model.

A modern communication method that streamlines information exchange

Thanks to our extensive experience in implementing IT projects for the higher education sector, we ensure efficient solution implementation, increased efficiency of electronic communication processes, data security, and compliance with applicable legal regulations.

Integrations

Mechanisms ensuring interoperability with university systems and external solutions.

Registration

Automatic recording of subsequent stages of the correspondence delivery and collection process.

Database

Access to a central database containing information about addresses used within the E-Delivery system.

Security

Mechanisms ensuring the confidentiality of transmitted information and the protection of transmitted data.

See the benefits of implementing an e-Delivery system for higher education institutions

Data security and full compliance with applicable university regulations.

Reduced operating costs through process automation and reduced manual work.

Improved procedures for managing, receiving, and forwarding correspondence.

Ongoing feedback on document dispatch and receipt by the recipient.

The ability to send letters and correspondence directly from the Dean's Office or EZD system.

Real-time delivery of correspondence to recipients.

Optimize information exchange with E-Delivery

We understand that implementing an e-Delivery system is a complex undertaking that requires a precise and well-coordinated approach. That's why we offer both technical and substantive support, tailored to the individual needs of each organization. Our goal is not only effective implementation but also the optimization of communication processes, which translates into real business benefits. Thanks to our experience, we minimize risk and ensure a smooth transition to a digital delivery model.


Want to know more? Contact us

Let us know your needs and expectations, and our consultant will contact you. Together, we'll choose the best solutions for your business.