Optimal use of university rooms

The Electronic Room Reservation System is a solution that simplifies the management of university rooms. Thanks to calendars and schedules, users can check room availability at any time, and using the functional search engine, find and reserve available rooms. This prevents conflicts regarding room occupancy and helps ensure optimal resource allocation.

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Discover the functionalities that help you manage your rooms

Reservation calendar

Management is based on schedules and allows users to view a reservation calendar individually prepared for each defined room within the university – auditorium, lecture and practice rooms, and laboratories. This allows users to verify the availability of a given room for a given day, week, or month, in order to plan its use for educational or research activities.

Reservation management

Users can define reservation parameters within the reservation form: room, reservation date, and reservation time. Room reservations can only be made for available dates, and if there are no rooms available, the system will display an unavailability notification. The system provides a cancellation option, which is available if the completion time is later than the current date. For reservations with a completion time later than the current date, the parameters can be edited.

Room list

The room structure can be defined within university buildings. The system allows for manual definition of lecture halls, rooms, and laboratories, as well as importing and synchronizing room structures from external university IT solutions. Users can search for available rooms using the provided form. Users can define the date and time of their reservation, and the system will automatically find rooms available for the specified date.

Conflict management

The system supports resolving conflicts in individual room reservations. It prioritizes room occupancy schedules synchronized with external IT systems and helps optimize planning and scheduling for lecture halls, classrooms, and laboratories.

More efficient class planning with easier room management

The university's operations are based on teaching and non-teaching activities. Efficient room management is crucial to its effectiveness, ensuring that faculty and students have a place suitable for learning. The Electronic Room Reservation System facilitates this process.

Reservation history

A form where the user can view generated reservations and their status.

Editing reservations

The user can make changes to a reservation, such as changing the date and time of the reservation.

System scalability

The system is fully scalable and can be used in large-scale facilities and for commercial room reservations.

Occupancy reports

The system provides statistics on room occupancy and allows for the analysis of room occupancy rates.

See the benefits of the Electronic Room Reservation System

Easier organization of resources for planned classes thanks to quick room search and reservations.

Optimize the management of rooms, lecture halls, and laboratories thanks to the history of reservations.

Reduce the time spent organizing classes and other initiatives thanks to optimal room management.

Prevent conflicts regarding room use thanks to transparent schedules.

Improve internal communication regarding room use thanks to up-to-date availability information.

Increase organizational efficiency, leading to better utilization of rooms and resources.

Room utilization analysis

Connecting the Electronic Room Reservation System with the Electronic Student ID System allows for the analysis of room utilization based on specific parameters. For example, it can be calculated based on the number of people and room capacity, or on additional room equipment and the frequency of additional reservations. This allows for optimal room planning based on classes and groups.

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