Electronic student documentation archive

Improve student documentation management at your university by collecting all personal files, applications, requests, certificates, and many other required formalities in one place. Use the e-Student File, an electronic repository that provides dean's office staff with constant access to information about their education progress and reduces the time needed to process matters related to their course of study. Ensure modern management of your course of study while maintaining continuity and security of your documentation.

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Learn about the functionalities of the digital catalog of student documentation from your studies

Streamline the application submission and processing process

The e-Folder improves communication between students and the university regarding formalities related to their studies. It facilitates the submission of applications, requests, and certificates to the Dean's Office electronically, without the need for in-person attendance. It shortens the decision-making and approval process by providing both Dean's Office staff and students with constant access to the status of their cases and collected documentation regarding their entitlements.

Store all your documents in one place

The e-File digital repository allows you to conveniently archive documents from multiple sources, submitted by students during the admissions process and generated throughout their studies. A single, coherent directory of student personal files collects both documents created entirely electronically and those digitized from paper. These include personal files, educational certificates, and documents created as a result of ongoing student services.

Maintain the integrity of archived data

Adding, downloading, creating, and modifying documents in the e-Portfolio is accomplished using authentication mechanisms and electronic signatures. All changes to data sets can only be made by authorized individuals, and each action is automatically recorded. The OPTiSIGN solution integrates with university signatures, enabling the use of serial signatures for documents. Blockchain technology provides access to diplomas from any device.

Innovative tools and technologies used in e-File

This dedicated electronic file system for student personal files operates independently of the existing dean's office system and can be integrated with existing university software. e-File enables broad integration with existing systems and provides access to key functionalities via mobile devices, tablets, and smartphones (Android, iOS), thanks to the flexible use of Responsive Web Design (RWD).

Low-Code technology

The Student E-Portfolio is based on flexible low-code technology, such as the nAxiom low-code platform.

Electronic signature

The application uses the innovative OPTiSIGN technology, which standardizes all electronic signatures.

Blockchain

The application enables the publication of digital diplomas based on practical blockchain technology.

Security

The application uses two-factor authentication to enhance access and data security.

Efficient and secure student documentation management with e-File

Archive documentation for the required period in accordance with Ministry of Education guidelines.

Protect documentation against damage, loss, and unauthorized access.

Ensures constant access to documentation for authorized individuals within their assigned scope of authority.

Eliminates the risk of errors and duplicate documents and information from the course of study.

Reduces the cost of generating and storing student documentation.

Time savings due to streamlined administrative procedures.

Digitizing and automating student processes with e-File

E-File is a virtual archive for collecting student documentation, including personal files and all other formalities generated during the admissions process and subsequent course of study at the university. It streamlines the application, decision-making, and approval processes, as well as the organization and storage of generated documents. The system meets the formal requirements for maintaining student personal files, regulated by law, and its functionality can be adapted to individual organizational conditions and internal procedures at a given university. The solutions implemented in the electronic student file ensure high user-friendliness and the security of stored data.


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