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Comarch DMS is changing its name. What does this mean for your business development?
Comarch DMS (Document Management System) is changing its name to Comarch BPM (Business Process Management). Why? In this case, the rebranding is much more than a marketing ploy. The new name better reflects the development direction of the solution, which today not only streamlines electronic document workflows but also supports the management of entire business processes. So what does this change mean, what can users expect, and what business benefits can it bring?
For years, DMS systems have been helping organizations streamline document workflows and reduce paper documentation. They enable digital document creation, storage, retrieval, and archiving, and also improve their acceptance and flow between employees. With the development of modern technologies, manufacturers are increasingly expanding their systems' capabilities with features related to the automation of entire business processes, integration with other applications, and data analysis. When the scope of functionality no longer reflects the product's name, they often decide to change it. For customers, this signals the direction the solution is taking and the capabilities it will offer in the future.
Table of contents
Comarch DMS zmienia nazwę. Co to oznacza dla rozwoju Twojego biznesu?
Jakie możliwości oferował Comarch DMS?
Dlaczego Comarch zdecydował się na zmianę nazwy?
Co to oznacza dla biznesu?
Co to oznacza dla obecnych użytkowników?
Czy zmiana nazwy to również zmiana funkcjonalności?
Jakie korzyści biznesowe może przynieść nowa odsłona systemu?
Cyfrowe zarządzanie dokumentami – nowy standard organizacji
Co warto zweryfikować po zmianie na Comarch BPM?
Zmiana nazwy efektem rozwoju systemu pod biznes
FAQ
What capabilities did Comarch DMS offer?
Comarch DMS is a Document Management System (DMS) designed to manage the entire document lifecycle and streamline their electronic workflow within enterprises. It enabled the creation, recording, classification, approval, archiving, and search of documents, eliminating the need for paper workflow. This allowed organizations to manage documentation more efficiently, shorten process execution times, reduce errors, and provide employees with quick access to necessary information.
Comarch DMS also allowed for defining document approval paths, automatically routing them to the appropriate individuals, and monitoring the progress of individual tasks. It supported the management of numerous business processes, such as the workflow of cost invoices, contracts, leave requests, HR documents, and correspondence. Integration with ERP systems allowed users to work with up-to-date data without having to repeatedly enter the same information.
As the solution evolved, its capabilities gradually expanded. The system increasingly supported not only document management but also business process automation and interdepartmental work coordination. This evolution was one of the reasons for the name change to Comarch BPM.
Why did Comarch decide to change its name?
Over the years, Comarch DMS has ceased to be solely a system for electronic document workflow. The solution has been gradually expanded to include features supporting the design, automation, and monitoring of business processes, integration with other systems, and task management. As a result, its capabilities have begun to exceed the traditional understanding of a DMS.
The name change to Comarch BPM (Business Process Management) reflects this development direction. The new name better reflects the fact that the platform supports not only document management but also comprehensive business process management. This means that the document becomes one element of the process, not its sole purpose.
What does this mean for business?
Changing a product's name can raise many questions – both among current users and companies considering implementing the system. It can raise concerns that the software will no longer fulfill its current role, becoming a completely new solution. However, in most cases, the opposite is true – with a new name, the software's functionality expands, which is usually a positive option for users. Therefore, the questions are understandable.
- Is the name the only change?
Yes. The change from Comarch DMS to Comarch BPM is a result of the solution's evolution and is intended to better reflect its current capabilities. The new name emphasizes that the system supports not only electronic document workflow, but also the management and automation of entire business processes.
- Does current users need to do anything?
No. The name change itself does not require any additional action by existing users. In subsequent versions of the system, the most important changes were the naming conventions in installers, applications, and documentation.
- Are the system's features changing?
No. Existing functionalities remain available, and the platform is still being developed. The name change reflects the expansion of the system's capabilities to include features related to business process modeling, automation, and monitoring, which have long been an integral part of the solution.
- Does the change impact licensing?
The name change does not require the purchase of a new license. For existing customers, it represents continued development of the same product under a new name. Detailed licensing terms depend on the system version and the terms of the agreement with the manufacturer or implementation partner.
- What about integrations?
The name change does not mean abandoning existing integrations. Comarch BPM continues to work with Comarch ERP systems and is developing further integration capabilities.
- What are the benefits for businesses?
The new name better reflects the solution's development direction. For organizations, it means using a single platform not only for electronic document flow, but also for automating business processes, streamlining collaboration between departments, and faster implementation of new digital processes.
What does the name change mean for current users?
The name change from Comarch DMS to Comarch BPM does not require the implementation of a new system or a change in its use. For current customers, it primarily represents a continued development of the existing solution, with the same functionalities still available.
| Area | Before the change | After the change |
| Product name | Comarch DMS (Document Management System) | Comarch BPM (Business Process Management) |
| Licenses | Use Comarch DMS based on your existing license. | A name change does not require the purchase of a new solution. Detailed licensing terms remain consistent with the terms and conditions of the manufacturer or implementation partner. |
| Data and documents | Documents stored in the Comarch DMS system. | Data and documents remain unchanged. The name change does not affect the collected information. |
| Integrations | Integrations with Comarch ERP systems and other applications. | Existing integrations remain available, and the platform continues to be developed in this area. |
| System updates | New versions and updates are released as Comarch DMS. | Subsequent updates are released under the name Comarch BPM. |
| User support | Work in a familiar system environment. | The name change does not require any changes to the way the solution is used. |
| Technical support | Reporting and technical support for Comarch DMS. | The method for reporting issues and accessing support remains unchanged. |
Does the name change also mean a change in functionality?
The name change from Comarch DMS to Comarch BPM does not mean that users receive a completely new system with completely different functionalities. The existing capabilities of the solution remain available.
Comarch BPM continues to support electronic document workflow and management, while also offering tools for modeling and automating business processes (workflow). The platform also enables the use of optical character recognition (OCR) technology for automatic document data capture, integration with ERP systems, electronic signature support, and secure document archiving. Subsequent versions of the solution are systematically expanded to include artificial intelligence (AI) features that support automation and streamline user workflows.
This means that the name change is not a functional revolution, but rather a reflection of the solution's evolution. Comarch BPM is evolving as a platform supporting not only document management but also comprehensive business process management.
What business benefits can the new version of the system bring?
Because Comarch BPM is more than just a typical document workflow, the benefits of using it extend far beyond the processing of contracts, invoices, applications, correspondence, and other documents handled within companies. The effects are also visible in terms of process automation in many areas of a company's operations, as the system allows for the creation of efficient workflows – structuring the sequence of tasks, defining clear rules, and identifying necessary decisions that will streamline workflow and lead to faster goal achievement.
| Area | Example application | Business benefits |
| Accounting | Flow and approval of expense invoices, assignment, and document archiving. | Shorter document processing time, fewer errors, and greater control over deadlines. |
| HR | Leave requests, employee documentation, and approval of HR requests. | Faster employee processing, fewer paper documents, and easier access to information. |
| Purchasing | Purchase requests, order approval, and contract workflow. | Improved purchasing processes, improved control of expenses and approval paths. |
| Administration | Circuit flow, contracts, and internal documents. | Easier documentation management, faster access to documents, and greater organizational order. |
| Management and managers | Document approval, process monitoring, and reporting. | Better control over process flow, faster decision-making, and greater transparency. |
Digital document management – a new organizational standard
Digital document management is becoming a key element of an organization's operational maturity, transcending the realm of competitive advantage and becoming a standard for business process management. Companies are increasingly investing in solutions that automate workflows, reduce reliance on paper documentation, and ensure consistent data flow between systems used in daily work. This shift is a consequence of both technological advancements and the growing pressure to increase operational efficiency, shorten process turnaround times, and make decisions based on structured, easily accessible, and up-to-date information.
As a result, expectations for DMS systems are also rising. Companies are seeking solutions that not only streamline document flow but also support business process management, ensure greater operational transparency, and facilitate interdepartmental collaboration. It is this development that is increasingly driving modern platforms to go beyond the traditional understanding of DMS.
What should you verify after switching to Comarch BPM?
The name change from Comarch DMS to Comarch BPM does not require a new implementation or process reorganization. However, it is worth considering it as a good opportunity to organize your documentation and verify that your organization is fully utilizing the system's capabilities.
What actions should you take?
- Verify the current system version – check which version of the solution your organization is using and what functionalities are available after the update.
- Integration analysis – ensure that all connections to ERP systems and other applications are working properly and meet current business needs.
- Familiarize employees with the new nomenclature – inform users that Comarch DMS is now known as Comarch BPM. This will help avoid confusion when using documentation, training, or contacting the implementation partner.
- Update internal documentation – if procedures, instructions, or training materials use the name Comarch DMS, it is worth replacing it with the current nomenclature.
- Plan further process optimization – use this change as an impetus to analyze current processes that are still manual and can be automated using the capabilities offered by Comarch BPM.
Name change resulting from system and business development
The name change from Comarch DMS to Comarch BPM is primarily a result of the solution's development and a response to the growing needs of enterprises in the field of business process management. While the new name better reflects the platform's capabilities, users value the system's functionality, stable system development, integration with other solutions, and the ability to automate further processes far more than the rebranding itself.
For organizations, this is also a good time to take a broader look at the level of their digital transformation. It's worth considering whether the system they use supports solely electronic document flow, or whether it also helps streamline business processes, eliminate manual tasks, and increase work efficiency. These aspects will determine the operational efficiency and competitiveness of enterprises in the coming years.
FAQ
1. Why is Comarch DMS changing its name?
The name change to Comarch BPM reflects the solution's evolution. The system has long supported not only electronic document flow but also the automation and management of business processes, so the new name better reflects its true scope of functionality.
2. Do I need to repurchase the license?
No. Simply changing the name does not require purchasing a new license or implementing a new solution. If you have any questions about licensing terms, please contact the vendor or implementation partner.
3. Will my data remain secure?
Yes. The name change does not affect the data stored in the system or how it is stored. Documents, process history, and configuration are preserved.
4. Will the change affect integration with the ERP system?
No. The name change itself does not change existing integrations. Comarch BPM continues to work with ERP systems and other solutions used within the enterprise.
5. Is a migration necessary?
No. The name change does not mean migration to a new system. It is a continuation of the development of the existing solution, so current users can continue to use it as before.
